In Business Central, you can set up an approval workflow for purchase documents, such that the document will go through a process that requires someone to sign off on the data at a certain stage. Approval workflows might require multiple checks throughout the process and from a variety of different stakeholders. Business Central comes predefined with workflow templates that can be combined with the approval user setup to achieve the approval workflow business process.
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- Search for Approval User Setup, and choose the related link.
- Create a new line on the Approval User Setup page, and then fill the fields as described in the following table.
| Field | Description |
| User ID | Select the user ID of the user who is involved in the approval process. |
| Approver ID | Select the user ID of the user who must approve requests made by the user in the User ID field. |
| Purchase Amount Approval Limit | Specify the maximum purchase amount in LCY that the user in the User ID field can approve. |
| Unlimited Purchase Approval | Specify that the user in the User ID field can approve all purchase requests regardless of their amount. |
- Repeat steps 2 and 3 for every user who you want to set up as an approval user.
Define the workflow for the purchase documents by using the Workflow Templates
- Search for Workflows, and choose the related link
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